Purchase Orders

Departmental Purchase Order

(often called $1,000 PO or DPO)

Departmental Purchase Orders are used for small purchases not to exceed $1,000 including freight. Conditions and Instructions are on the left side of the form. If you are voiding a DPO, indicate it on your departmental record. Do not return the voided form to Purchasing. More info....

A Requisition form is used for purchases that cannot be made using a DPO form, such as purchases over $1,000, blanket orders, or restricted items.When the buyer in Purchasing processes your Requisition a "Regular Purchase Order"" is printed. Additional instructions for Purchasing and Payment Procedures are available through the Purchasing Office.

For your convenience, an electronic pdf version of the Purchase Requisition form is now available. Complete the form, print and route for required signatures and approvals.

In all cases (when a DPO or PO is necessary) the Number must be given to the company at the time the order is placed. Do not fax the Requisition to, or give the Requisition number to, the company.

Questions often arise as to whether a Check Request form (received from Accounts Payable) or a Requisition should be used. Accounts Payable has a list of the types of payments that a Check Request form is used for.

 Getting the Requisition to Purchasing

You may send the completed and signed Requisition through campus mail or hand deliver it. Purchasing requires the original copy of the requisition.Once it has been received a buyer in Purchasing will complete the purchase order process.

Requisitions are used to initiate all types of Purchase Orders.

Blanket Orders are set up in situations when multiple purchases/payments are going to be made from the same supplier over a period of time (or for the fiscal year). The total amount of money you expect to spend during the period of time is estimated. Blanket orders for goods cannot exceed $10,000 unless they are based on a Bid Award or State Price Agreement.

Standing Orders can be transferred from the current fiscal year into the next by completing a Standing Order Transfer Form and forwarding it to UNC Purchasing.
Download in Word Format or Adobe Acrobat Format

 Sole Source Justification

This form must accompany a purchase requisition when sole source approval is requested for equipment and supplies exceeding $10,000. Download in Adobe Acrobat Format or Word Form Format.